Community Center Reservation
The Community Center is located across from Town Hall at 1555 Thompson's Station Rd West. It is the monthly meeting location for Town Boards and Commissions, such as BOMA and Planning Commission, and can be rented to hold other events (wedding receptions, community organization meetings, etc.). Events of a commercial nature will need approval from the Community Development Department.
To rent the Community Center, fill out the Community Center Rental Agreement form and turn it in to the Town Clerk at Thompson's Station Town Hall with your payment (you may also scan your completed application form to email@example.com). A completed Community Center Rental Agreement and all fees must be received at Thompson's Station Town Hall a minimum of ten (10) business days prior to the date of event. The facility can hold a maximum of 186 people.
Community Center Rental Form
The applicant must be a resident of the Town of Thompson's Station, TN. While an organization may be a rental party, the applicant is the responsible party for the organization.
Community Center rentals are scheduled on a first come, first serve basis. Please check the Facility Calendar to see what dates are available. The scheduled event must conclude by 10pm on the date of rental.
It is expressly understood and agreed that any person coming into or upon the premises shall be guests of the applicant. The applicant has inspected the premises, finds the building in a good and clean condition, the parking is free from litter, and the entrances to the buildings are in a good and safe condition. The rental use by the applicant after payment of the reservation fee, rental fee, and deposit, along with completion of the application, shall act as a release to the Town of Thompson's Station, TN, as to any and all risk of damage, loss of personal property, or injury that might occur in or upon the premises during the term of the rental period. The applicant and all persons utilizing the facility as a guest or invitee of the applicant specifically release and agree to indemnify and hold harmless the Town of Thompson's Station by reason of any defect in or as to the condition of the premises upon which the rental event is held.
Community Center Rental Rules and Regulations:
The Mayor and Board of Aldermen along with Town Staff of the Town of Thompson’s Station, Tennessee, have, by duly adopted resolution, set forth the rental fee schedule for the use of its community center building, and rules and regulations applicable to the rental of the facility.
- The reservation fee is $50.00 and is non-refundable; however, it will be applied to the rental fee. An additional disinfectant/deep cleaning fee (due to COVID-19) of $150.00 is also non-refundable. The rental fee is $200.00 per day until 5:00 p.m. After 5:00 p.m., the rental fee is $300.00 per day. There shall be an additional disinfectant/deep cleaning fee in the amount of $150.00 to be paid at the same time the rental fee is tendered. In the event of a check with insufficient funds being tendered, the applicant shall be responsible for all fees plus a $50.00 return check charge, payable within five (5) business days of notice to the applicant. Checks must be drawn on a bank with offices located within the State of Tennessee. Upon notice of any damage, the applicant will pay the cost of repair or estimate of damage within five (5) business days from the time of notice to applicant.
- A completed Community Center Rental Agreement, Community Center Rental Use Rules & Regulations form and a COVID-19 Waiver and Release form must be signed, dated and received at Thompson’s Station Town Hall a minimum of ten (10) business days prior to the date of event . You may scan signed forms to firstname.lastname@example.org. At that time the fees must be paid in advance. For your convenience a link will be provided to pay online.
- The applicant must be a resident of the Town of Thompson’s Station, Tennessee. The facility is a smoke-free building and the use of alcohol on the premises is strictly prohibited. At the end of the rental use, all trash and refuse must be bagged and removed. The kitchen, tables, counter tops, and appliances must be cleaned after use. The restrooms must be thoroughly cleaned. The carpeting in the building must be vacuumed and any other flooring must be cleaned. Relocation of the tables for rental use is allowed however all tables, chairs and plexiglass must be returned to their original placement. Town linens are not provided and may not be used. Removal of tables, chairs, or other equipment in the facility during a rental period is not allowed. The stove and the refrigerator may be used; however, the large griddles shall not be used. Any grills or fish fryers must be used outside the building. Attaching signs, posters or other decorations to the ceiling or walls is not permitted.
- No pets or animals are allowed inside the building, other than service dogs. Any music, musical performance or sound recordings shall not be audible beyond the property lines of the facility. The use of candles without protective containers is strictly prohibited. Lights must be turned off after use and all doors securely locked. The keys should be returned to the Town Hall Building. There is a deposit /key drop box in the right front door of Town Hall for your convenience. While an organization may be a rental party, the applicant is the responsible party for the organization.